The applicant has to visit the Embassy in person for fingerprinting and authentication of documents. The appropriate forms will be issued to you upon your arrival.

Passport Office hours: Wednesday & Thursday, 9am – 12pm (closed on Canada and Zimbabwe holidays). BY APPOINTMENT ONLY.

These original documents, plus clear photocopies, must be produced when applying for a passport:

1. Long Birth Certificate – if you have a short birth certificate, you may obtain a long one by authorizing your relative in writing to obtain one for you through the Registrar of Births in Harare (send a copy of your short birth certificate)
   
   
2. National Identity Card (or green paper NID with attached photo and printed NID number) – order of names should be as they appear on the NID and Birth Certificate; spellings have to be consistent throughout; if names are not in the order as they appear on the NID and Birth Certificate, applicant has to regularize by either changing the order of names on the NID and Birth Certificate (NID cards are only issued in Zimbabwe) - note: NID is required for all applicants 16 yrs and older.
   
   
3. Two (2) passport colour photos (size 3,5 x 4,5 cm) – photo requirements: white background, appearance – black/dark grey/navy blue shirt/top/dress (no spaghetti straps), no eyeglasses, no jewelry, natural hair tied back, face front with both ears visible.
   
   
4. Marriage Certificate/National Identity Card in married name/Divorce Order/Spouse’s Death Certificate, if applicable.
   
   
5. Adoption Order, if applicable.
   
   
6. Old passport or Emergency Travel Document, if any
   
   

   a. Old-type passport (big) – copies of pages 1-5 (renewable any time)
   b. New-type passport (small) copy of inside back cover (renewable up to 6 months before expiry)
   

7. Citizenship Certificate dated August 2001 or later  – applicants who were born outside Zimbabwe or whose one or both parent(s) was/were born outside Zimbabwe must renounce the other citizenship by having that country’s Embassy in Harare issue a Renunciation Certificate, which should be taken to the Citizenship Office in Harare in person (Citizenship Certificates are only issued in Zimbabwe)
   
   
8. Proof of legal Canadian status (valid Permanent Resident card or Work Permit)
   
   
9. Police report (for lost passport)
   
   
10. FEES: (payable in exact cash)
    
    CDN$100 for form and authentication – to be paid at the Embassy, plus passport processing fees – to be paid in Zimbabwe in cash:
    
    
11. If a child under 18 yrs is applying for a passport, Section 5 of the form must be completed by the parent - a legal guardian can also sign Section 5 if he/she can produce documentary proof of guardianship - a clear copy of the National ID or valid passport of the parent/legal guardian is required.

Additional Passport Information

Passport processing hours are Wednesday and Thursday, 9 am to 12 noon.

Once your forms have been processed and documents authenticated at the Embassy, everything will be returned to you. You must send your forms to the next of kin listed on your application, together with your current/expired passport (original), authorization letter (for your listed next of kin to do it on your behalf), and top-up fee. Your old passport will be cancelled and returned to your next of kin with your new one.

We recommend DHL or Federal Express for shipping your old and new passports from Zimbabwe to Canada. Customs requires that all passports be mailed to the Embassy only. Your next of kin may send them to:

Embassy of Zimbabwe
Attn: Mr. A. Hwata
332 Somerset St West
Ottawa, ON K2P 0J9
Canada
(613) 421 2824

Your next of kin should be able to provide you with a tracking number given by DHL or Federal Express. Around the same time you expect your documents to arrive at the Embassy, send us a self-addressed, stamped return envelope, together with a cover note indicating that it is for your passports from Zimbabwe. We recommend a method with a tracking number, such as Express Mail from any Canada Post Office. Once we receive your passports and envelope, we will mail them to you.

Passport application forms expire 6 months from the date of completion. Ensure that your complete application package is received by the Passport Office in Harare before the forms expire.

If you have additional questions not covered by this supplement, call us at (613) 421-2824.
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